Spend less time on document delivery
Manually fulfilling individual requirements takes time
Stakeholders want to receive correspondence in a variety of ways. The preferred channel can be determined through a number of factors, such as the recipient’s own processes, the message being sent or sensitivity of information. What this means is that each individual document being created and sent has different requirements and businesses require an effective way of ensuring each can be met.
Yet, many continue to manage the process manually. Data is entered manually onto systems – sometimes multiple times – before individual documents are created, addressed and then emailed. If being sent physically, items need to be printed, enveloped and stamped before being taken to the post office. This takes time.
Any delay in getting documents to recipients is only elongating response times. For example, if it takes a few days for an invoice to be created and sent, that’s simply increasing the time until settlement. Manual processes have a knock-on effect.
How the cloud simplifies document delivery down to a few clicks
As outgoing mail output rises, manual management quickly becomes unsuitable and a resource-drain. Businesses spend so long creating and sending documents that they can’t focus on what’s truly important – serving customers.
The cloud has provided another way. With the use of cloud-based solutions, businesses are able to automate and outsource the delivery of documents via physical and digital channels. This can all be achieved in just a few clicks, removing a lot of the inefficiencies that exist when sending communications.
If recipients want items digitally, they receive them quickly and accurately. If they want correspondence sent physically, then the printing, sorting, enveloping and delivering is all outsourced – the business can simply focus on activities that will lead to growth.
Benefits of using a cloud-based document delivery tool:
- No more manually creating documents or waiting at the post office, the process is automated and outsourced
- Free up resources to invest in what’s important – serving customers and growing the business
- Enhanced postage cost management, there’s no nasty surprises
- Control the entire outgoing mail process via a single easy-to-use platform