How do you track and trace incoming mail?
Parcel deliveries are on the increase but many mailrooms still receive and process incoming post maually. What happens is unreliable records being kept to record deliveries, and time consuming efforts to track down a package or parcel.
- Handheld scanners scan barcodes on incoming deliveries registering details in a central database and a recipient is selected from an internal address book. Tracking labels can be created if packages don't have a barcode.
- Automated Email alerts let the end recipients know their parcel has arrived
- Signature capture on delivery acts as electronic proof of delivery. Barcodes can also be scanned at any stage of the delivery chain for real time status tracking
Proper tracking of inbound post significantly increases the speed internal post is delivered, cuts down on stray parcels and reduces the risk of private information ending up in the wrong place and can even improve audit trail visibility.