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Choose your channel to suit your message
We send and receive information in many different ways. Your customers and potential customers are bombarded with messages all the time, some from your business, some from your competitors and more from elsewhere. So, how can you ensure your message is heard through all the noise?
One way is to choose the right channel for your communications and to send this information at the right time to the right person.
While that sounds simple, doing it consistently and doing it well can be a challenge if your business handles each channel in a different way and creates and sends messages manually.
Ideally, your business will communicate through all channels, and will let customers decide which one they wish to be contacted through. Some channels work better for certain communications, while others are good all-rounders:
- Post – many customers still like to receive physical post, particularly brochures and catalogues which they might want to refer back to
- Email – a very popular channel and for good reason as it’s quick, can convey short or longer messages and easily carries attachments that can be printed and saved. It’s effective for sales messages, not least because it can link to other areas such as websites, and is also useful for getting quotes and invoices to customers quickly
- SMS (text messaging) and mobile – a quick and direct way to reach people as they tend to look at a text message soon after it’s come in. Best for short messages such as reminders and alerts
- Social media – it’s all but essential now for businesses to have a social media presence for brand awareness and it’s an effective way of generating sales leads and promoting campaigns. It can also help build a dialogue with customers if feedback and comments are handled well.
A good communications strategy gives customers choice over how they interact with your business and optimises each channel for the best customer experience. Effective multi-channel communications can open up new ways of reaching more customers and increase satisfaction with your business’ communications.
Digital solutions can help you manage multiple communications channels so that effective and consistent messages reach the right customers at the right time. They can also deliver cost and time savings by reducing reliance on manual processes, cutting the time it takes to get communications out (in the case of invoices, this can also reduce time to payment) and, where appropriate, migrating some customers to digital communications.